Sample Agenda for Rotary Club Installation Ceremonies
- Master of Ceremony calls the dignitaries in the dais
- President
- Spouse of President
- Chief Guest (preferably District Official of highest in protocol present in the meeting)
- Assistant Governor (if DG, DGE, DGN or Past Governors are not present)
- Immediate Past President
- Secretary
- Welcome Address (by a Rotarian as decided by the club)
- The new president is installed by Offering to present him/her president’s collar, club charter, gavel and gong by;
- District Official of highest in protocol present in the meeting or,
- Charter President of the club, or
- Jointly by all past presidents of the club present in the meeting, or,
- Immediate Past President
- Presentation of bouquet to the spouse of President by Chief Guest
- Administering oath of office to President by District Governor or Governor-Elect Nominee, Past Governor or Assistant Governor, or any district official present at the meeting or charter president of the club or any past president of the club
- Meeting called to order by President (if the ceremony coincides with the Regular Weekly Meeting of the club)
- Acceptance speech by President
- Introduction of the new board by President
- Administering oath of office to new office bearers by president
- Address by Immediate Past President
- Felicitation of President and First Lady by offering a bouquet to by Immediate Past President (IPP)
- Recognition of club members for their support during the last Rotary year by Immediate Past President (optional)
- The gesture of Appreciation to IPP and his/her spouse by President for successfully leading the club during the last Rotary year.
- Address
- Assistant Governor (optional)
- Brief introduction of the Chief Guest
- Address by Chief Guest
- Presentation of memento to Chief Guest/Guests (optional)
- Vote of Thanks
- Toast Proposals
- Adjournment by President
Note:
- Installation Ceremonies are not mandatory
- New officers (president and board members) of the club are installed in their respective portfolios. Thus, is not called an ‘Installation ceremony of the club’
- The installation ceremony is not a handing over ceremony. Handing Over of files and documents is normally done at the last board meeting (often a joint board meeting) of the club
- The installation of club officers is automatic on July 1 regardless of observing the ceremony.
- Recommended that installation of club officers be held during the first Regular Week Meeting of the year
- President’s collar is ‘president’s collar, not anybody else s. IPP (not outgoing president is not supposed to wear president’s collar after June 30)
- Clubs are requested to follow RI protocols while conducting such programs
(The above agenda of installation ceremonies is just a recommendation as decided by Council of Governors of RI District 3292 and is not mandatory. Clubs are free to take decision regarding the modality of the installation ceremony)
