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Home Rotary Club Matter

Rotary Club Installation Ceremony Format

Rotary 3292 News by Rotary 3292 News
August 9, 2020
in Rotary Club Matter
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Sample Agenda for Rotary Club Installation Ceremonies

  • Master of Ceremony calls the dignitaries in the dais
    • President
    • Spouse of President
    • Chief Guest (preferably District Official of highest in protocol present in the meeting)
    • Assistant Governor (if DG, DGE, DGN or Past Governors are not present)
    • Immediate Past President
    • Secretary
  • Welcome Address (by a Rotarian as decided by the club)
  • The new president is installed by Offering to present him/her president’s collar, club charter, gavel and gong by;
    • District Official of highest in protocol present in the meeting or,
    • Charter President of the club, or
    • Jointly by all past presidents of the club present in the meeting, or,
    • Immediate Past President
  • Presentation of bouquet to the spouse of President by Chief Guest
  • Administering oath of office to President by District Governor or Governor-Elect Nominee, Past Governor or Assistant Governor, or any district official present at the meeting or charter president of the club or any past president of the club
  • Meeting called to order by President (if the ceremony coincides with the Regular Weekly Meeting of the club)
  • Acceptance speech by President
  • Introduction of the new board by President
  • Administering oath of office to new office bearers by president
  • Address by Immediate Past President
  • Felicitation of President and First Lady by offering a bouquet to by Immediate Past President (IPP)
  • Recognition of club members for their support during the last Rotary year by Immediate Past President (optional)
  • The gesture of Appreciation to IPP and his/her spouse by President for successfully leading the club during the last Rotary year.
  • Address
    • Assistant Governor (optional)
    • Brief introduction of the Chief Guest
    • Address by Chief Guest
  • Presentation of memento to Chief Guest/Guests (optional)
  • Vote of Thanks
  • Toast Proposals
  • Adjournment by President

Note:

  • Installation Ceremonies are not mandatory
  • New officers (president and board members) of the club are installed in their respective portfolios. Thus, is not called an ‘Installation ceremony of the club’
  • The installation ceremony is not a handing over ceremony. Handing Over of files and documents is normally done at the last board meeting (often a joint board meeting) of the club
  • The installation of club officers is automatic on July 1 regardless of observing the ceremony.
  • Recommended that installation of club officers be held during the first Regular Week Meeting of the year
  • President’s collar is ‘president’s collar, not anybody else s. IPP (not outgoing president is not supposed to wear president’s collar after June 30)
  • Clubs are requested to follow RI protocols while conducting such programs

(The above agenda of installation ceremonies is just a recommendation as decided by Council of Governors of RI District 3292 and is not mandatory. Clubs are free to take decision regarding the modality of the installation ceremony)

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